🚜 Equipment & Field Logistics Coordinator (As of 03/04/26)

Drive equipment readiness, operational logistics, and jobsite execution support

Location: Arizona | Type: Full-time

🏢 About the Opportunity

Meridian Engineering is a heavy civil and industrial contractor delivering complex infrastructure projects across Arizona, New Mexico, and Colorado. Our success depends on having the right equipment, in the right place, at the right time — fully coordinated with project schedules and field execution plans.

The Equipment & Field Logistics Coordinator plays a critical operations role in planning, allocating, and tracking company equipment and field resources. This position ensures jobsite readiness through disciplined scheduling, equipment visibility, vendor coordination, and system integrity in HCSS. The role balances company-owned equipment utilization, rental coordination, and cost control to support safe and efficient project delivery.

✅ Successful Team Members in This Role Will…

• Proactively align equipment deployment with project schedules and field execution plans
• Maintain accurate real-time visibility of equipment status and job assignments in HCSS
• Resolve equipment conflicts between jobs with sound operational judgment
• Coordinate rentals strategically when internal assets are unavailable or cost-inefficient
• Support field mobilization with urgency, organization, and attention to detail
• Maintain accurate documentation to support reporting and internal audits

🛠️ A Day in the Life of an Equipment & Field Logistics Coordinator

• Review project schedules and upcoming mobilizations to forecast equipment needs
• Allocate company-owned equipment across jobs based on priority, availability, and utilization
• Identify and resolve scheduling conflicts between projects
• Coordinate rental equipment when internal assets are insufficient
• Issue and track purchase orders supporting equipment and mobilization
• Maintain accurate equipment status, location, and assignment data in HCSS
• Generate equipment utilization and logistics reports for operations leadership

🧰 Key Responsibilities

Equipment Planning & Allocation

• Schedule and deploy company-owned equipment to support job-site needs and timelines
• Maintain accurate equipment status, location, and assignment records in HCSS
• Monitor equipment utilization and identify gaps or conflicts across projects
• Coordinate equipment transfers between job sites when required
• Support long-term planning by anticipating equipment shortages or surpluses

Field Logistics & Mobilization Support

• Coordinate field mobilization needs including equipment, support services, and job setup requirements
• Collaborate with project managers and superintendents to align logistics with execution plans
• Monitor and track daily field crew and employee movements utilizing the HCSS platform, ensuring accurate reporting of workforce locations, job assignments, and project allocations to support operational efficiency.
• Administer and maintain detailed records of individual equipment assignments to employees, including company vehicles (pickups), welders, air compressors, survey equipment, and other field assets.
• Review material and equipment lists to support job startup planning
• Assist with job setup documentation and status updates within HCSS

Rental & Vendor Coordination

• Generate rental reports and coordinate rental equipment when internal assets are unavailable
• Obtain vendor quotes (minimum of three when required) and confirm availability and specifications
• Coordinate delivery, extensions, and off-rent timing to control cost exposure
• Maintain vendor relationships for equipment, roll-offs, portables, tanks, and related services
• Track rental timelines and prevent unnecessary overruns

Administrative & Systems Support

• Issue and track purchase orders related to equipment and field logistics
• Code and reconcile credit card transactions tied to equipment and mobilization expenses
• Maintain organized equipment and logistics documentation in support of audits
• Generate reports related to equipment usage, logistics support, and cost tracking

📈 Measurements of Success

• Equipment deployed accurately and on time with minimal jobsite downtime
• High utilization of company-owned equipment before rental reliance
• Reduced rental overruns and improved cost control
• Accurate and up-to-date equipment records in HCSS
• Clear coordination and responsiveness to field and project teams
• Strong operational confidence from leadership in equipment and logistics visibility

🧰 Qualifications

Required

• 3+ years of experience in equipment coordination, logistics, or construction operations support
• Experience in heavy civil, industrial, or equipment-intensive construction environments
• Working knowledge of equipment scheduling, allocation, and vendor coordination
• Experience using HCSS or similar construction operations systems
• Strong organizational skills and operational problem-solving ability

Preferred

• Experience managing multi-project equipment allocation
• Familiarity with construction purchasing, PO tracking, and cost coding
• Experience generating utilization or logistics reports for operations leadership
• Strong communication skills to coordinate across field, project, and vendor teams

👉 Meridian hires operations professionals who ensure projects are supported with the right resources at the right time.

If you bring strong coordination skills, operational awareness, and ownership of equipment logistics in a construction environment, we want to hear from you.